Handling of personal data

Personal data obtained by the university will be used for the purposes listed below. To the extent necessary for the business concerned, some tasks, including the handling of personal data, may be entrusted to outside agencies which have signed non-disclosure agreements. The personal data obtained will be strictly managed through the use of the necessary measures to prevent leaks, disclosure, or improper use. In principle, personal data will not be shared with third parties without the prior permission of the person concerned (with the exception of cases provided for in law).

Please note that in addition to the purposes of use listed below, you may be contacted separately with information about the purposes of use and other matters at the time when your personal data are obtained.

Students of this university

1. to enroll the student into the university, to manage the student registry, to issue the student ID card, and to manage academic records
2. to register the student for research and education facilities, such as the university library, and on the university’s internal systems; manage use; and send notifications about services provided;
3. to disseminate important announcements and messages with regard to lectures, registration, and/or graduation
4. to smoothly operate lectures and examinations
5. to support a student who is being sent under a student exchange or academic exchange agreement to a partner institution within Japan, to an overseas partner institution, or for language study overseas, and to supply any necessary information to the student’s study or research destination
6. to issue various types of certificate and diploma
7. to assist students in their daily life, extracurricular activities, forgotten items, and to manage scholarships
8. the health management of students
9. the issuing of health certificates
10. student advice and counselling
11. to support and respond to disabled students
12. to supply academic records to contacts such as the student’s family (only in cases where the university judges this to be necessary)
13. to contact, send information or requests to the student and contacts such as the student’s family
14. to supply any necessary information to groups administering scholarships
15. to assist students with job placements
16. debt management pertaining to tuition and accommodation charge, contacting students about payments/ withdrawals, sending reminders in case of non-payment;
17. personnel management and labor management tasks for students with part-time jobs within the university
18. to contact students’ families with information and requests related to the Hitotsubashi University Foundation
19. tasks related to the improvement and promotion of teaching and research, tasks related to intellectual property/ collaborations with industry
20. to implement research ethics education and supply any necessary information to the implementing agency
21. various inspections and investigations, certification and accreditation, etc., and tasks related to investigations by the national or local government or other bodies;
22. emergency contact in case of disaster
23. public relations activities
24. joint use of personal data between the university and the “Josuikai” alumni association
25. to conduct processes other than those listed above which are necessary for the administration and management of the university

　*Students who enrolled in or before March 2023, please click here

Graduates, students who have completed their courses and others who have been enrolled at this university in the past

1. to issue various types of certificate
2. to update the information held by the university due to changes to surname or given name, etc.
3. public relations activities
4. requests for cooperation with various surveys and questionnaires
5. joint use of personal data between the university and the “Josuikai” alumni association
6. to conduct processes other than those listed above which are necessary for the administration and management of the university

　  *If you graduated, completed your studies, or unenrolled in or before February 2023, please click here

Joint use of personal data between the university and the “Josuikai” alumni association

The personal data of students who enrolled from April 2023 onwards and of those who graduated, completed their studies, or unenrolled from March 2023 onwards will be used jointly between the university and Josuikai General Incorporate Association. Please see here for details.